1. HOUSING COSTS:
PROCESSING FEE (Non-refundable): $65
SECURITY DEPOSIT (refundable): $85
RENT: << See selected Semester Plan in Section C >>
TOTAL: $185 + << See selected Semester Plan in Section C >>
PAYMENT SCHEDULE: << See selected Semester Plan in Section C >>
2. PAYMENT OBLIGATION: The undersigned agrees to: (A) assume full, legal obligation for payment according to the terms of this Contract; (B) pay late fees in the amount of $30 if not paid within 5 days of the due date and interest at 0% per annum on any past-due (unpaid after 30 days of the date due) accounts; and (C) pay all costs of collection including reasonable attorney’s fees. For disputes, see section 16.
3. SECURITY DEPOSIT: The payment of $85 serves as a security deposit. Those items which may be expensed against the security deposit include: late or unpaid rent, penalties and interest, costs of collection, damage to the premises beyond usual wear and tear, any fees called for under this Contract including cancellation/transfer fees, liquidated damages for cancellation of this Contract as provided for in section 4, and such additional charges as are found in the University-approved addendum.
Student must be given a signed, itemization of deduction along with the deposit balance within 30 days following termination of tenancy or all claims are waived and Student shall receive a complete refund of the security deposit. Landlord may not assess or attempt to collect additional fees, for any reason, after the 30-day window. In order to expedite return of the deposit, Student should provide manager with a current mailing address and/or self-addressed, stamped envelope. Any objection to the itemization and returned deposit must be submitted in writing to Landlord within 30 days or all claims are waived. Unresolved issues concerning the deposit return shall be subject to mediation and binding arbitration.
4. CANCELLATION/TRANSFER OF CONTRACT PRIOR TO OCCUPANCY START DATE: (A) Up to 61 days prior to contract occupancy start date: Either party may cancel this Contract by written notice and a $85 fee paid by the initiating party. If Landlord initiates the cancellation request, a full refund of all monies paid including the cancellation fee will be returned to Student within 15 days; (B) Within 60 days of occupancy start date: This contract may not be cancelled within 60 days prior to semester occupancy start date unless agreed upon in writing by both parties. Student, however, may find a suitable replacement for his/her Contract. When a suitable replacement is provided (acknowledgement of suitability cannot unreasonably be withheld), Landlord will notify Student in writing of Student’s release of obligation and refund any monies paid minus a $85 transfer fee. If Student is unable to provide a suitable replacement, Landlord may collect for all the obligations contained in this Contract but must demonstrate commercially reasonable efforts to mitigate damages by attempting to fill the leased space; (C) New students may not contract for a semester prior to their assigned track.
5. BREACH OF CONTRACT BY STUDENT: Student may be in breach of Contract for the following reasons: (A) Student voluntarily withdrawing from BYU-Idaho during a semester; (B) Student is required to leave University for violation of the Honor Code, Academic Suspension, or when Student fails to maintain eligibility to live in student-approved housing. (Students who have lost their eligibility cannot continue living in student housing. See “Eligibility for Approved Housing.”); (C) Student fails to make any payment under this contract when due; (D) When cost of damages caused by Student or any guests of Student exceeds the amount of the security deposit; (E) When Student violates the Apartment Living Standards; (F) When Student conduct interferes with other residents’ rights to peaceful enjoyment of the premises, recklessly endangers human life including self, or damages, defaces, or destroys the property of or threatens physical harm against other students or the Landlord; or (G) When Student suffers, permits, or maintains any nuisance or any health or safety hazard on the premises. Student agrees to cover all costs of eviction including legal penalties provided by law and attorney’s fees. Student is under full obligation of this agreement including payment in full unless a suitable replacement can be found as stated in section 4(B).
6. BREACH OF CONTRACT BY LANDLORD: Landlord may be in breach of Contract for the following reasons: (A) Landlord fails to maintain property according to BYU-Idaho requirements as stated in the Approved Housing Guidebook; (B) Landlord materially misrepresents property on website and/or in written information such as e-mails, flyers, brochures, etc.; or (C) Landlord suffers, permits, or maintains any nuisance or any health or safety hazard on the premises. Landlord agrees to release Student from this Contract and cover moving costs.
7. TERMINATION OF CONTRACT AFTER OCCUPANCY START DATE: If there is no breach of Contract by either Student or Landlord as indicated above, this Contract may be terminated for the following reasons upon the agreement of both parties: (1) Unforeseeable and unexpected catastrophic event; (2) Unexpected serious illness; or (3) Student called into active military duty. In such instances, appropriate verification must be promptly provided to the Landlord. In the event of the death of a Student, Landlord will be notified by family and/or the University. For all reasons stated above, rent will be prorated from the date of notice and the Contract will be terminated without penalty or further obligation.
8. UNIVERSITY TERMINATION OF APPROVED HOUSING: When BYU-Idaho notifies Landlord that the approved housing status of his/her property has been revoked, Student may terminate Contract by written notice within five days. Landlord agrees to remit within five days of the date of the written notice from Student the balance of any prepaid rent and/or deposit monies. Landlord will pro-rate the rent from the date of checkout. See section 3 for amounts that may be expensed against the deposit.
9. TRANSFER OF STUDENT WITHIN PROPERTY: LANDLORD: A request for transfer to an apartment/room other than the original assignment may be made by Landlord using the following process: (A) Contact the Student in writing, to the best known address, the reason for the transfer; (B) A written response is due seven days after date of correspondence; (C) If no reasonable justification for denying the reassignment is given or no timely response is provided, consent to the request is deemed to have been given. STUDENT: A request for transfer to an apartment/room other than the original assignment may be made by Student using the following process: (A) Contact the Landlord in writing stating the reason for the transfer; (B) Landlord will respond within seven days after date of correspondence either allowing the transfer or stating a reasonable explanation for denying the request.
10. HOUSING REGULATIONS: Student, his/her guests, on-site managers, and other employees of the property are required to abide by the BYU-Idaho Honor Code, Apartment Living Standards, and the approved addendum which are incorporated by reference as part of this Contract. Student agrees to notify Landlord of violations of the BYU-Idaho Honor Code or Apartment Living Standards. Failure to comply with the terms of this Contract will be seen as a material breach of this Contract and dealt with accordingly. No modifications of this Contract may be made by interlineations or other writing unless such other writing is approved by the BYU-Idaho Housing & Student Living Office.
11. RIGHTS OF POSSESSION, PRIVACY, AND ENTRY: Student will not be unjustly evicted and neither Student nor Landlord will harass or retaliate against the other for any reason. Landlord may not enter Student’s apartment without consent of at least one of the residents or after giving 12-hours’ notice by email, text, or letter to Student stating intent to enter. Landlord reserves the right to enter Student apartment or rooms with reasonable notice and after knocking for emergencies, maintenance, repairs, cleaning, inspection, to ensure compliance with the Honor Code, and to show apartment to prospective tenants. Reasonable notice will be deemed given when repairs are requested by Student and Landlord enters at a reasonable time of day and after knocking.
12. PROPERTY CONDITION:
STUDENT OBLIGATION: Student accepts the premises as being in good order and reasonably clean unless otherwise indicated in writing to Landlord within 48 hours of commencing occupancy. Student agrees to: (A) maintain property in a reasonably clean and safe condition with no alterations of any kind; (B) use reasonable care in consumption of utilities and services; (C) avoid unreasonable noise or other disruption of peaceful enjoyment of others; (D) be responsible for damages caused by him/her or guests which are beyond reasonable wear and tear; and (E) promptly notify Landlord in writing of maintenance concerns or needed repairs.
LANDLORD OBLIGATION: Landlord agrees to: (A) maintain the property in compliance with all applicable state and city laws and codes and the BYU-Idaho Uniform Physical Condition Standards delineated in the Approved Housing Guidebook; (B) provide furnishings and appliances in a safe, clean, and operable condition; (C) respond promptly to emergencies and maintenance requests; and (D) work promptly and with due diligence to correct any problems.
13. ABANDONED PROPERTY: Upon termination of this Contract, Student will immediately vacate the premises and remove all Student’s and Student’s guest’s property. Landlord and Student agree that if any personal or Student’s guest’s property is left on the premises or in any storage facility after Contract is terminated, Landlord may assess a maximum handling fee of $100 to dispose of the property. Justification of an abandoned property fee must be made in the itemization provided to Student with the returned security deposit. Landlord will make reasonable efforts to contact Student concerning the property and permit Student to enter and remove the property. Landlord may dispose of the property by sale or otherwise after 30 days. Money received from disposing of the property may be applied to outstanding amounts due or offset against the cost of disposal or expense of handling the property.
14. PROTECTION OF PERSONAL PROPERTY:
Student waives all claims against Landlord for personal injury or loss of or damage to clothing, valuables, or other personal property, including money, unless such loss or damage is due to negligence of Landlord. It is recommended that Student carry his/her own renter’s insurance to cover potential personal property losses. Landlord who disposes of personal property belonging to a Student with a current or future housing contract without permission of Student will reimburse Student for fair market value of item(s).
15. GUESTS: Overnight guests are discouraged but may stay with the explicit consent of the Landlord and roommates. Extended or excessive number of stays is not permitted. A guest fee may be charged. Guests must be the same gender as the other residents and must abide by the BYU-Idaho Honor Code and Apartment Living Standards.
16. DISPUTE SETTLEMENT/ARBITRATION: Landlord and Student agree to work in good faith toward the resolution of any dispute covered by this Contract. Unresolved disputes may be submitted to binding arbitration outlined in the Approved Housing Guidebook. All parties agree to abide by the decision rendered by the arbitration board including any monetary award made.
E. University-Approved Addendum: The Colonial House Contract Terms
1. PARKING: The Colonial House has more than ample parking for tenants and visitors. Parking stickers are required and are available at check in. Parking is $35 for cars, bikes are free. Tenants are required to obtain a parking sticker from The Colonial House Office and attach it to the Left Rear Bumper on their car or anywhere easily visible on their bike.
2. ADDITIONAL OCCUPANCY: If a current student needs to stay before or after a contract date, management approval in writing is required two weeks in advance and students will be charged $15 per night. Students will be responsible for keeping the apartment in “white-glove” condition and apartments will be inspected one day before the beginning of the up-coming contract period; any cleaning and/or housekeeping that needs to be done will be performed by our cleaning staff and charged to the student at the rate of $28 per hour.
3. RENTAL PERIODS: The Colonial House rental periods align to BYU-Idaho semesters and breaks. The start date, end date and the length of the contract are determined by BYU-Idaho and may change.
4. FIRE SAFETY: All burning embers, such as incense, open flames (including candles), candle warmers, and space heaters are prohibited. Do not tamper with fire extinguishers or smoke alarms. Items are not to be stored in the furnace or hot water heater rooms. Only artificial Christmas trees with flame retardant are allowed. Lights must be turned off when no one is home or while everyone is sleeping at night.
5. KEYS AND SECURITY: Keys to apartments and mailboxes will be issued by the manager. Students are advised to keep their apartments and apartment windows locked at all times when not occupied. The Colonial House is not responsible for items stolen or any damage done while the apartment is not occupied. Keys are not to be duplicated.
6. ENTERPRISES OR BUSINESSES: The operation of a business enterprise in the apartment is prohibited, per BYU-Idaho Approved Housing Guidebook.
7. ROOM ASSIGNMENTS: Management makes an effort to honor as many requests as possible, however, there is no assurance that all requests can be honored. Roommate assignments will be emailed to student’s BYU-Idaho e-mail address before the beginning of the contract date. Transfer of students between other apartments within The Colonial House is per section D (BYU-Idaho Student Landlord Housing Contract), item 9.
8. SUMMER ROOM ASSIGNMENTS: Students who have a contract with us for summer session will be moved into apartments that are located next to each other. This will promote better fellowship between students and provide more safety.
9. STORAGE: Storage is available on a limited basis at student’s own risk. The use of our storage facilities is limited to students with valid contracts for current or future semesters at The Colonial House. Items left in storage after the end of student’s contract will be disposed after 30 days, per section D (BYU-Idaho Student Landlord Housing Contract), item 13. All items must be placed in boxes with the student’s name, telephone number, semester(s) and year(s) they’re residing at The Colonial House. Unlabeled boxes will be disposed of. Valuable goods, flammable articles, hazardous materials, automobile tires or empty boxes are not to be stored in our units.
10. MOLD: Regardless of cleanliness, virtually all residences in eastern Idaho have some sort of mold growing at different times throughout the year. The Colonial House is not responsible for any allergies attributed to mold or other types of fungus.
11. PETS: Pets of any kind are not allowed.
12. DAMAGES AND CHARGES: Students are liable for any damages to their apartment. When more than one person is involved, each person will share in the expense. When management does not know which student(s) is/are responsible for damages, the repair cost will be equally divided among the students in that apartment. When students know who is responsible for any damage in public areas, they should furnish such information to the manager. Actual costs will be charged, but the following are some typical costs for damage or replacement:
Carpet Repair (minimum charge/sq. yd.), $25+
Door (solid core with labor), $250
Door (hollow core with labor), $100
Bi-fold Doors, $150
Door Locks, $45
Key (lost or not returned), $25
Light Fixtures, $40-$60
Mattress Covers, $20
Re-key a door, $25
I acknowledge that I have read and agree with all terms of this Contract including the University-approved addendum (if applicable) incorporated herein by reference.
Type Full Name to Accept